Health & Safety Files
Audit-ready Health & Safety Files compiled and maintained for any workplace — meeting OHS Act requirements and the regulations applicable to your industry.
What This Service Covers
A Health & Safety File is the foundation of a compliant, well-managed workplace. Mygacare compiles, organises and maintains complete, workplace-specific H&S Files that satisfy the Occupational Health and Safety Act (OHS Act 85 of 1993) and the regulations applicable to your sector — giving employers, managers and clients full confidence that documentation will withstand scrutiny from the Department of Employment and Labour or any client audit.
Scope of Work
- Compilation of a workplace-specific Health & Safety Specification and Plan
- Legal appointment letters (Section 16.1, 16.2, supervisors, SHE reps and committees)
- Baseline and task-specific risk assessments and method statements
- Induction records, training certificates and competency registers
- Incident and near-miss registers with reporting procedures
- Inspection checklists for equipment, machinery, PPE and the work environment
- Emergency procedures, evacuation plans and first-aid arrangements
- Ongoing file maintenance and version control
Legislative Relevance
- Occupational Health and Safety Act 85 of 1993
- General Safety Regulations and General Administrative Regulations
- Sector-specific regulations applicable to your industry (e.g. Construction Regulations, Driven Machinery Regulations, Hazardous Chemical Substances Regulations)
Who This Is For
- Any employer required to maintain Health & Safety documentation under the OHS Act
- Businesses across construction, manufacturing, warehousing, retail, healthcare and hospitality
- Companies without an in-house H&S department needing full compliance support
- Organisations preparing for client, insurer or Department of Labour audits
Safety Files — FAQs
What must a Health & Safety File contain?
At minimum, a compliant file includes your H&S plan, legal appointments, risk assessments, training and induction records, inspection registers, incident reporting procedures and emergency plans — all specific to your workplace and the nature of your operations. Mygacare structures every file to the OHS Act and the regulations applicable to your sector.
How long does it take to compile a Safety File?
A standard file can typically be compiled within 5–10 working days once we have your workplace information and appointee details. Larger or multi-site organisations may take longer — we will confirm a timeline during your consultation.
Does every workplace need its own Safety File?
Yes. Each workplace or project requires its own H&S File that reflects the specific risks, appointees and emergency arrangements for that environment. Generic or recycled files are a common audit failure point.
Can Mygacare maintain our file on an ongoing basis?
Yes. We offer ongoing file maintenance through scheduled visits or remote support, keeping registers, inspections and records up to date so your documentation stays audit-ready at all times.
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Risk Assessments
Baseline and task-specific risk assessments that identify workplace hazards before they cause harm — across any industry or type of operation.
Learn moreLegal Appointments
Correctly drafted legal appointments and compliance documentation that establish clear H&S accountability across your organisation — in any industry.
Learn moreAudits & Inspections
Independent H&S audits and workplace inspections that verify compliance, uncover gaps early and give you a clear corrective action plan.
Learn moreLet’s keep your project compliant and your team safe.
Speak to our team about your project and get a tailored plan for your Health & Safety compliance — no obligation.